Since I often have a lot of different projects going at once, this is completely untenable for me. However, Outlook completely lacks the concept of a project, and the only way of grouping tasks is using categories. Outlook’s task list is useful only in that you can quickly turn emails into tasks using quick actions. all the unique next actions), especially when you include small projects of only 3-5 actions. However, it gets very cluttered very quickly when you try to use it as a task management tool (i.e. Trello works really well (in my opinion) as a master project list and it even does a passable job as a project management tool for large projects. When I decided to try out Todoist, the primary driver was that I needed a better way to track projects, particularly small projects. I was using OmniFocus on my phone and desktop, outlook on my work laptop (which was, as expected, almost exclusively for work), and trello to piece the rest together, including on my iPad (see pricing section below) and personal laptop. However, as I did more work ( projects done for personal edification) split between my (PC) laptop and (Mac) desktop, my “system” started to fracture.

When I bought OmniFocus, I wasn’t that concerned with this, since I wanted to keep my work life and home life separate. One of the core tenants of GTD is that everything is in one system.

I’m currently writing this post on a Mac, but my work laptop is a windows computer, as is my personal laptop (although I would love an Airbook, I just can’t justify the price, and the windows laptop made sense for my computing needs at the time). So how do these three systems work, and how do they stack up? Background and Requirements for my GTD Trusted System To my surprise, I actually found it even more useful than I was expecting, and decided to do a head-to-head against OmniFocus, my current GTD weapon of choice. Recently, I’ve been experimenting with Todoist as an alternative to Outlook as a task management system. Like all entries on this blog, it will come as no surprise to my readers (who, according to wordpress analytics, virtually all know me) to hear that I have a fond curiosity for dabbling and experimenting with task management tools.

Todoist mac outlook